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Research Data Management at OCAD University

This guide will provide information on research data management (RDM) including policy, planning, security, description, and sharing based on best practices.


Metadata are an important part of ensuring that data is discoverable, citable, and enables future users to interpret for reuse. There are many metadata standards that vary across disciplines but according to the Tri-Agency Statement of Principles on Digital Data Management (2016), common elements include the following:

  • Who created the data and when
  • How the data were created 
  • Quality, accuracy and precision
  • Features necessary to enable understanding and reuse

For a helpful archive of standards by discipline, visit the Digital Curation Centre's Disciplinary Metadata page

Data Repositories

The Tri Agency Statement of Principles states "Research data resulting from agency funding should normally be preserved in a publicly accessible, secure and curated repository or other platform for discovery and reuse by others" (2016). OCAD University recommends research data be deposited in Scholars Portal's Dataverse, an open source platform offered to Ontario universities through the Ontario Council of University Libraries (OCUL). 

OCAD U researchers can log into Dataverse and access user guides on the Scholars Portal site. 

Sharing data can involve ethical, legal, and licensing considerations. If you have concerns about anonymization and other ethical or legal concerns we recommend UK Data Archive's Consent and Ethics guide.

Other Data Repositories

There are a number of disciplinary data repositories available. <odesi> is a digital exploration tool for social sciences data containing over 3,535 datasets and more than 13,000 additional dataset descriptions available for searching.

To explore other disciplinary data repositories visit the following:

References consulted for this guide

Barsky, Eugene. “Research Data Management Dataguide.” 2015. Web.
Data Curation Centre. “How to Develop a Data Management and Sharing Plan | Digital Curation Centre.”  Web. 6 Sept. 2017.
Frazer, Meghan. “An Elevator Pitch for File Naming Conventions.” ACRL TechConnect Blog. 14 Jan. 2013. Web. 6 Sept. 2017.
Gauthier, Genevieve. “Guidelines for Categorization and Security of Research Data & Information.” 2013. Web.
Government of Canada, Innovation. “Tri-Agency Statement of Principles on Digital Data Management -”, 2016. Web. 6 Sept. 2017.
Government of Canada, Social Sciences and Humanities Research Council. “Social Sciences and Humanities Research Council.”, 11 May 2012. Web. 6 Sept. 2017.
Research Data Canada. “Original RDC Glossary | Research Data Canada.” Web. 6 Sept. 2017.
Scholars Portal. “Scholars Portal Dataverse.” Web. 6 Sept. 2017.
University of Edinburgh, EDINA and Data Library. “Research Data MANTRA - Library Training.” Web. 6 Sept. 2017.